Purchase orders and receiving
Receive every supplier delivery with the quantity trail intact.
Receive a supplier shipment without losing the quantity trail. Give buyers, receivers, and managers one connected view of the supplier, selected location, ordered quantity, prior receipts, current receipt, remaining balance, and resulting stock.
Know exactly what arrived
Receive supplier deliveries without guessing what changed.
LiftedPOS keeps the supplier, purchase order, selected location, ordered quantity, prior receipts, current receipt, remaining quantity, and on-hand result connected. During scoped setup, we help configure suppliers, products, units, locations, roles, opening stock, and your first representative delivery.
Open the right order
Match the supplier, location, lines, costs, expected date, and current status before counting the delivery.
Receive what arrived
Record full or partial quantities without flattening several deliveries into one guessed number.
Verify the stock result
Follow the receipt history into selected-location on-hand inventory and keep discrepancies assigned.
Use the seeded product to explore the operating path, then bring us the locations, roles, devices, records, and exceptions that matter to your business.
The receiving rule
Record what arrived now—then verify what the system says changed.
Purchase Orders and Suppliers are separate modules. Inventory and Transfers have their own enabled surfaces and permissions. The operator joins those records through procedure without pretending one screen proves the entire physical delivery.
Receiving record chain of custody
Follow the evidence from supplier decision to sellable stock.
Each record answers a different question. Keep the purchase decision, receipt event, and resulting selected-location quantity connected without flattening them.
- 01 · SOURCESupplier
Which vendor, account, and contact own the commercial relationship?
- 02 · ORDERPurchase order
Which location, products, quantities, costs, and expected delivery were authorized?
- 03 · RECEIVEReceipt event
Who recorded the delivery, when, with which note and current quantities?
- 04 · LINESReceipt lines
What was ordered, previously received, accepted now, and still remaining?
- 05 · VERIFYLocation inventory
Did the selected-location on-hand record reflect the accepted receipt?
Receiving readiness gate
Stop before quantity entry when identity or authority is unclear.
Receiving changes inventory. The right purchase order, selected location, role, and physical count must agree before submission.
Open the intended company and store.
Use the merchant's {company-prefix}.liftedpos.com/login and confirm the purchase order belongs to the selected location.
Confirm the enabled record owners.
Purchase Orders and Suppliers are separate modules. Inventory and Transfers are independently enabled operating surfaces.
Separate read from write.
view_purchase_orders reads the record. manage_purchase_orders is required to receive and move inventory.
Receive only an active sent order.
Use Sent or Partially Received. A Draft is still being prepared; Received, Closed, and Cancelled are not a fresh receiving surface.
Count accepted goods now.
Use the packing slip and merchant inspection policy, then enter only the quantity physically accepted in this receipt.
Purchase-order status rail
Let receipt evidence—not optimism—move the order.
Draft and Sent can be cancelled before goods are received. Receipt quantities drive the partial or full state; Closed is a separate manager decision after review.
- 01Draft
Editable order preparation.
- 02Sent
Eligible for the first receipt.
- 03Partially Received
Accepted quantity is below the order total.
- 04Received
Every line has reached its ordered quantity.
- 05Closed
Reviewed terminal state.
Interactive quantity instrument
Reconcile one line before it touches inventory.
This client-only calculator helps a receiver plan the quantity. It does not write to LiftedPOS, approve a receipt, or replace the product's server validation.
Receive 12 now; 38 remain on this line.
Planning aid only · the authoritative purchase order and server result remain inside LiftedPOS.
Current product proof
Read the purchasing board before opening one receipt.
Confirm status, supplier, received progress, total, created date, expected delivery, and the exact purchase-order action.
Swipe to inspect the full product screen, or use the full-resolution link.
Purchase-order receiving procedure
Submit once, then verify the result from the record.
One receiving request is transactional: line counters, inventory increments, receipt history, and the resulting status commit together or roll back together.
- 01 · IDENTIFYSTOP · wrong identity
Open the right PO and selected location.
Match the supplier, PO number, products, expected delivery, and location to the physical shipment.
- 02 · READAUTHORITY · PO lines
Read ordered, previously received, and remaining.
The remaining amount is the cap for this receipt—not a suggestion.
- 03 · COUNTEVIDENCE · physical delivery
Count and accept what arrived now.
Follow the merchant's physical damage and packing-slip policy outside the unimplemented structured fields.
- 04 · ENTERCONTROL · remaining cap
Enter only receiving now.
Do not enter the cumulative total. Use a receipt note that is safe, concise, and operationally useful.
- 05 · SUBMITWRITE · one transaction
Confirm the receipt once.
An over-receipt rejects the entire submitted receipt. Correct the line instead of treating the block as an overrideable warning.
- 06 · VERIFYRECOVERY · current record
Refresh before any retry.
Inspect the new status, receipt history, actor, time, line quantities, and selected-location inventory. Do not blindly retry an ambiguous response.
Receiving exception tree
Recover from what the current record proves.
The product protects the quantity cap and transaction. Merchant policy still owns physical inspection, escalation, and supplier resolution.
Counted now exceeds remaining
Stop. Recheck the PO line, physical item, unit, prior receipts, and supplier documentation. The server rejects the entire receipt.
Only part of the order arrived
Receive only the accepted quantity. Keep the line and order Partially Received for the later delivery.
PO, supplier, item, or location disagrees
Do not write stock to make the paperwork fit. Return to the correct identity and assign resolution.
The response was interrupted
Refresh receipt history and inventory first. A committed partial receipt can be duplicated by another submission until the cap is reached.
Goods are damaged or substituted
Use the merchant’s receiving policy and accept only the quantity that can enter stock. Damage and substitution notes remain part of the merchant’s receiving procedure rather than a structured LiftedPOS receipt field.
The order is Received, Closed, or Cancelled
Do not force another receipt. Review receipt history and use the approved inventory-correction process only when the physical record requires it.
Responsibility and evidence
Separate buying, physical custody, inventory verification, and review.
A smaller operation may assign several roles to one person. The evidence should still make each responsibility visible.
Swipe the matrix horizontally to compare responsibility and evidence.
| Role | Decision | LiftedPOS evidence | Merchant evidence |
|---|---|---|---|
| Buyer | What should be ordered | Supplier, location, line, quantity, cost, expected date | Approval and supplier terms |
| Receiver | What was accepted now | Receipt quantity, note, actor, time | Packing slip and physical inspection |
| Inventory manager | Whether stock changed correctly | Selected-location on-hand record | Put-away and discrepancy follow-up |
| Store manager | Whether the handoff can close | Status and receipt history | Named owner for every exception |
Swipe to inspect the full product screen, or use the full-resolution link.
Swipe to inspect the full product screen, or use the full-resolution link.
Printable receiving and discrepancy worksheet
Carry the physical count into one accountable receipt.
Before you go live
Receive one real supplier delivery from start to finish.
Run these cases with the merchant's actual modules, locations, permissions, suppliers, products, and receiving policy.
Swipe the matrix horizontally to inspect every acceptance gate.
| Scenario | Action | Expected product record | Pass gate |
|---|---|---|---|
| Full delivery | Receive every remaining line | Status becomes Received; receipt and inventory agree | History and on-hand verified |
| Partial delivery | Receive accepted units only | Partially Received with a remaining balance | Later receipt remains available |
| Over-receipt | Submit above remaining in a safe test | Entire submitted receipt is rejected | No line or inventory change |
| Wrong location | Attempt another location's PO | Access is refused | No cross-location write |
| View-only user | Open with read permission only | Record is readable; receive mutation is unavailable or refused | Server enforces manage permission |
| Interrupted response | Do not submit a fresh quantity blindly | Refresh reveals whether receipt committed | No duplicate accepted quantity |
| Receipt evidence | Open history after success | Actor, time, note, and line quantities appear | Physical record can be reconciled |
| Inventory verification | Open selected-location inventory | Accepted units are reflected | PO, receipt, and on-hand agree |
Purchasing rollout
Price the stations clearly, then configure receiving with your real stock.
LiftedPOS software is $100/month for the first station and $50/month for each additional station. A standard station is $499.99 to purchase or $39.99/month to lease. Cancel anytime—there is no long-term software contract. Leased equipment must be returned after cancellation or billed at the full purchase price.
Tenant access uses {company-prefix}.liftedpos.com/login. During scoped setup, we help configure and validate the enabled modules, permissions, supplier records, product units, opening stock, locations, purchasing policy, receiving roles, discrepancy procedure, and first representative delivery.